Using a World Clock for Remote Teams
Practical tips for teams spread across time zones to set meeting times and respect each other's working hours.
Finding overlapping working hours
For a remote team, the most important thing is finding the window where everyone's working hours overlap. Put each teammate's city on the board and you can see at a glance who is working right now.
Making use of day/night indicators
World Clock shows an icon for whether each city is in daytime or nighttime. If it's the middle of the night for someone, it's best to schedule your message for later or push it to the next day.
- Hold meetings when everyone's 9 a.m.–5 p.m. windows overlap
- If there's no overlap, alternate the meeting time zone every other week
- Minimize live meetings with asynchronous documents
Standard notation
When sharing a schedule, including the time zone — like ‘3 p.m. (KST) / 2 a.m. (EST)’ — reduces misunderstandings.
The actual local time of recurring meetings can shift after a DST transition, so check every quarter.